1. WHAT IS PERSONAL DATA AND ITS PROCESSING?
1.1 Personal data, within the meaning of the GDPR, is any information relating to an identified or identifiable natural person. An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, contact details, identification number, location data, or an online identifier.
1.2 Under the GDPR, the processing of personal data refers to any operations performed on personal data, such as, but not limited to, collecting, recording, storing, adapting, altering, disclosing, and deleting data.
1.3 Users of our Website are anonymous by default – unless a User chooses to send us a contact form, we will not be able to obtain their personal data without incurring significant cost and effort, and it may even prove impossible. Therefore, if you do not contact us, you will remain anonymous to us, and consequently, you will not be able to exercise the rights described in section 13 of the Policy, unless you provide us with information that, combined with the data we already hold, allows us to identify you.
2. ADMINISTRATOR OF PERSONAL DATA
2.1. The administrator of your personal data and the entity running the websiteStrona”) jest spółka HOLO vectors Spółka z ograniczoną odpowiedzialnością z siedzibą w Poznaniu (60-113) przy ul. Reglowej 3, wpisana do Krajowego Rejestru Sądowego prowadzonego przez Sąd Rejonowy Poznań Nowe Miasto i Wilda w Poznaniu, VIII Wydział Gospodarczy Krajowego Rejestru Sądowego, pod numerem: 0000646704, NIP: 7831749566 (dalej jako: „Administrator” lub „my”). www.holovectors.com (hereinafter referred to as the “Site”) is a HOLO vectors Company Limitedliability company with its registered office in Poznań (60-113) at ul. Reglova 3, listed in KrajowyCourt Register maintained by the District Court Poznań Nowe Miasto i Wilda inPoznań, 8th Commercial Division of the National Court Register, under number: 0000646704,NIP: 7831749566, share capital PLN 100,000.00 (hereinafter referred to as: “Administrator” or “, we”).2.2. The Administrator can be contacted in writing by traditional mail at the following address:HOLO vectors Sp. z o.o. ul. Reglowa 3, Poznań (60-113) or to the address Fałkowo 1P, 62-262 Fałkowo,as well as by e-mail rodo@holovectors.com.
2.2 You can contact the Controller in writing by traditional mail at: HOLO vectors Sp. z o.o., Fałkowo 1P, 62-262 Fałkowo, or via email at rodo@holovectors.com.
3. SOCIAL MEDIA
3.1. The administrator maintains a profile on the social network LinkedIn, YouTube and Instagramin connection with which we process the personal data of people who visit our profile in thesesocial media and interact with us.3.2. In addition, the Website may contain plugins for the aforementioned mediasocial media, as well as other social media tools that use technologytracking. When you visit our Site, your web browser will record information aboutvisits and can forward it to the administrator of the respective websitesocial. Information collected by plug-ins may be used bysocial media administrators for their own purposes, for which we do notinfluence, in a manner determined by them, over which we also have no influence (we have no influence e.g.for the management of shared information or tracking by social networks).Each of the social media administrators operates the entire infrastructure of its service and has its own data processing rules described in the privacy policy. You canknow the details of the processing of personal data on websitesAdministrators of these social media:3.2.1. LinkedIn, LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland:3.2.2. Google (YouTube portal), Google Building Gordon House, Barrow St, Dublin, D04 E5W5,Ireland: https://policies.google.com/privacy?hl=pl3.2.3. Meta Platforms (Instagram portal), Meta Platforms Technologies Ireland Limited, MerrionRoad, Dublin 4 D04 X2K5 Ireland: https://privacycenter.instagram.com/policy3.3. Social media plug-ins may collect and transmit information tosocial media administrators even when you visit our Site withoutlog in to your account in a given social network. If you arelogged in to your account on the Social Site, the respective administrator of this websiteThe social network may link your visit to our Site with your profile in a givensocial networking site. If you wish to avoid this, you must before visiting the Websitelog out of your account on a given social network and in the correspondinghow to configure the rules for processing cookies on our website and the media pagesocial.3.4. On our social media profiles, there may be a partialco-administration within the meaning of Article 26 (1) GDPR of your personal data betweenus and social media administrators. Detailed rules of liability forThe processing of personal data can be found in individual data privacy policiessocial media. On the issues in which media administratorssocial networks give the opportunity to the Administrator, he takes all steps tothe processing was in accordance with the provisions on the protection of personal data. Co-administrationis partial because we as administrators of social media accounts haveaccess to limited data about you, i.e.: aggregate page statistics (number of followersfanpage/profile, age and gender of users along with the percentage distribution among followers,names of cities and countries from which users follow with percentage breakdown, coveragefanpage/profile, individual posts, number of likes and reactions, number of comments andshares, the number of clicks on the link and aggregated and anonymized reports oncampaigns run through a self-service advertising system), as well as youryour name, surname and other profile information if you interact with us, e.g. if you leavecomment.
3.2 Additionally, our Website may contain plugins for the aforementioned social media platforms, as well as other social tools that use tracking technologies. When you visit our Website, your web browser records information about the visit and may transmit it to the administrator of the relevant social network. Information collected by plugins may be used by social media providers for their own purposes, over which we have no influence, in a manner determined by them, which we also cannot control (e.g., we have no control over how shared information is managed or how social networks track users). Each social media provider operates its own service infrastructure and has its own data processing rules described in its privacy policy. You can learn more about the processing of personal data on the websites of these social media providers:
3.2.1 LinkedIn, LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland: https://pl.linkedin.com/legal/privacy-policy?trk=homepage-basic_footer-privacy-policy
3.2.2 Google (YouTube portal), Google Building Gordon House, Barrow St, Dublin, D04 E5W5, Ireland: https://policies.google.com/privacy?hl=en
3.2.3 Meta Platforms (Instagram portal), Meta Platforms Technologies Ireland Limited, Merrion Road, Dublin 4 D04 X2K5 Ireland: https://privacycenter.instagram.com/policy
3.3 Social media plugins may collect and transmit information to social media providers even when you visit our Website without being logged into your account on that social network. If you are logged into your social media account, the provider of that service may link your visit to our Website to your profile on that platform. If you wish to avoid this, you must log out of your social media account before visiting our Website and configure your cookie settings on our site and the social media platform accordingly.
3.4 On our social media profiles, there may be partial joint controllership of your personal data between us and the social media providers, as defined in Article 26(1) of the GDPR. Detailed rules regarding responsibility for personal data processing can be found in the respective privacy policies of these social media platforms. In matters where social media providers allow the Controller to take action, we take all necessary steps to ensure that processing complies with data protection regulations. This joint controllership is partial because, as administrators of social media accounts, we only have access to limited data about you, i.e., aggregate page statistics (number of followers, age and gender breakdown of followers, city and country breakdown of followers, reach of the fan page/profile and individual posts, number of likes and reactions, number of comments and shares, number of link clicks, and aggregate, anonymized reports on campaigns run via the self-service advertising system), as well as your name, surname, and other profile data if you interact with us, for example, by leaving a comment.
4. RULES FOR PROCESSING PERSONAL DATA
4.1. The Administrator protects the privacy of persons using the Website (hereinafter referred to as “Users” orUżytkownicy” lub „Użytkownik”), a także z fanpage Administratora w mediach społecznościowych. “User”), as well as from the Administrator's fanpage on social media.4.2. Information contained in the logs resulting from the general rules of calls made on the Internetsystem data (e.g. IP address) are used by the Administrator for technical purposes,related to server administration. In addition, IP addresses are used to collectgeneral, statistical demographic information (e.g. about the region from which it followsconnection). Subscribing to services offered by the Administrator, such as newsletter or
4.2 Information contained in system logs (e.g., IP address) resulting from general internet connection rules is used by the Administrator for technical purposes related to server administration. Additionally, IP addresses are used to collect general, statistical demographic information (e.g., the region from which the connection is made). Subscribing to services offered by the Administrator, such as the newsletter or using the contact form, requires providing information that allows us to contact the User (e.g., name, surname, phone number, email address). Information provided in the form is used by us for necessary communication with our Users and to better tailor the content and advertisements we present to their needs and interests.
4.3 We collect personal data only to the extent necessary to achieve the purposes for which it is collected. We do not collect unnecessary data.
4.4 We limit the storage of personal data to the period necessary to achieve the purposes for which it was collected, unless events occur that may extend the retention period (such as changes in regulations requiring longer retention or legal disputes with the data subject).
4.5 If personal data is entrusted to other entities for processing, this is done securely, protected by an appropriate data processing agreement, and in compliance with applicable laws.
5. PURPOSES AND GROUNDS FOR THE PROCESSING OF PERSONAL DATA
Below we indicate the purposes for which we process Users' personal data within
their use of the Site and our social media:
6. COOKIES AND SIMILAR TECHNOLOGIESNEWSLETTER
6.1 Users may subscribe to the newsletter via the Website. Through the newsletter, we will send Users information about our current activities, ongoing initiatives, or events we will be attending, as well as information related to our industry and the technology we use.
6.2 You may unsubscribe from the newsletter at any time by:
6.2.1 clicking the "Unsubscribe" link in the footer of the newsletter subscription confirmation email or any newsletter received;
6.2.2 contacting us via email at marketing@holovectors.com.
6.3 In accordance with Article 398(1) and (2) of the Electronic Communications Law, it is prohibited to use telecommunications terminal equipment, particularly in the context of interpersonal communication services, for the purpose of sending commercial information as defined by the Act of 18 July 2002 on the Provision of Services by Electronic Means (Journal of Laws of 2020, item 344, and of 2024, item 1222), including direct marketing, to a subscriber or end-user, unless they have given prior consent. Consent may be expressed by the end-user providing their electronic address. Therefore, by providing your email address when subscribing to the newsletter, you consent to this communication channel for the purpose of receiving our newsletter.
7. DIRECT MARKETING
7.1 The Website allows you to consent to us conducting direct marketing activities, which involves sending information such as the latest offers and promotions to your email address (or phone number, if you voluntarily provide it in the contact form).
7.2 You may withdraw your consent at any time by:
7.2.1 clicking the "Unsubscribe" link in the footer of the subscription confirmation email or any marketing message received;
7.2.2 contacting us via email at marketing@holovectors.com.
7.3 If we maintain an ongoing business relationship, we may send you commercial information without prior consent, based on our legitimate interest in maintaining business relations with our clients and offering them special terms of cooperation. You may object to our activities at any time by contacting your account manager or by emailing marketing@holovectors.com. In the event that our business relationship is terminated, we will no longer process your personal data for this purpose.
7.4 Point 6.3 applies accordingly.
8. COOKIES AND SIMILAR TECHNOLOGIES
Cookies
8.1 In connection with operating the Website, we use so-called cookies. These may be read by our system as well as by systems belonging to our trusted partners whose services we use, a list of which can be found in point 8.5 below.
8.2 We use necessary cookies as well as optional cookies—analytical, statistical, functional, and marketing. All cookies used are described in the cookie settings panel located on the Website.
8.3 Obtaining User consent for the use of necessary cookies is not required; however, the User may consent to the use of all or selected optional cookies. Consent may be withdrawn or changed at any time by clicking the button located on the Website.
8.4 In accordance with applicable law, consent to the installation of optional cookies may be granted by the User through the appropriate configuration of their browser.
8.5 Our trusted partners include:
8.5.1 LinkedIn,
8.5.2 Google,
8.5.3 Webflow,
8.5.4 Meta Platforms,
8.5.5 CookieYes.
8.6 The Website may contain links to external sites or to websites of trusted partners indicated in point 8.5 above. When navigating to an external or third-party site, Users are subject to the separate privacy and personal data protection policies of that specific site. Users should review the privacy and personal data protection policies of each individual external or third-party website.
8.7 Two types of cookies are used:
8.7.1 session cookies, which are deleted from the hard drive once the browser session ends or the computer or mobile device is turned off.
8.7.2 persistent cookies, which are stored in the memory of a computer or mobile device until they are manually deleted by the User using the appropriate tools in their web browser or until they expire.
8.8 The Administrator collects and processes the following User Information gathered via cookies:
8.8.1 masked IP,
8.8.2 unique User ID,
8.8.3 timestamp of sent requests,
8.8.4 title of the visited page,
8.8.5 URL of the visited page,
8.8.6 URL of the previously visited page,
8.8.7 screen resolution,
8.8.8 local time,
8.8.9 information on whether the User has accepted cookies or not,
8.8.10 date and time of cookie acceptance,
8.8.11 clicked and downloaded files,
8.8.12 clicked links to external websites,
8.8.13 page generation time
8.8.14 User location (country, region, city, approximate latitude and longitude),
8.8.15 browser language,
8.8.16 the User Agent of the browser used
8.8.17 the time of the first use of the Website by a specific User,
8.8.18 the time of the previous use of the Website by a specific User,
8.8.19 the number of visits to the Website by a specific User.
8.9 In connection with the provision of services via the Website, we use cookies to:
8.9.1 providing services;
8.9.2 ensuring security, i.e., authenticating Users;
8.9.3 adapting the presented content to User preferences and optimizing website usage;
8.9.4 creating statistics that help us understand how Users interact with the Site, which enables us to improve its structure and content;
8.9.5 presenting personalized advertisements, including those based on the User's interests or location;
8.9.6 influencing the processes and performance of website usage;
8.9.7 using social media features.
8.10 The storage of or access to cookies by the Administrator does not cause configuration changes to the User's telecommunications end device or the software installed on it. The entity placing information in the form of cookies and other similar technologies on the User's end device (e.g., computer, laptop, smartphone) and accessing them is the Administrator and the trusted partners indicated in section 8.5.
8.11 The website may place a cookie in your browser if your browser allows it. Importantly, the browser only permits the website to access cookies placed by that specific site, not cookies placed by other websites.
8.12 Your web browser allows the use of cookies on your end device by default, which is why we ask for your consent to use cookies during your first visit. If you consent to your software settings allowing the use of cookies, this is equivalent to consenting to the website's use of cookies, as defined by Article 399(1)(2) in conjunction with (2) of the Electronic Communications Law. In such a case, the Administrator is entitled to use cookies and similar technologies to store information or access information stored on the User's telecommunications end device. This consent allows the use of cookies by the Administrator, as well as by advertisers, research companies, or multimedia application providers working with the Administrator. If you do not wish for cookies to be used while browsing the website, you can change your browser settings to automatically block cookies entirely. You may change these settings at any time.
8.13 Configuring your browser to accept all cookies carries the risk that files you did not intend to consent to may be installed. Only by disabling this configuration can your consent preferences be correctly identified. We have no control over how you configure your browser.
8.14 Disabling or restricting cookies may cause difficulties in using the website, such as the need to log in on every subpage, longer page loading times, or limitations in using certain functionalities.
Google Analytics
8.15 We use Google Analytics tools, which collect information about your visits to our websites and use of mobile applications to generate performance statistics and analyze user activity, allowing us to better tailor our offerings to your needs.
8.16 Data collected via Google Analytics is gathered by Google Ireland Limited, Google Building, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland.
8.17 Information regarding the processing of personal data in cooperation with Google can be found at this link: https://business.safety.google/gdpr/
8.18 You can review Google's privacy policy at the following links:
https://policies.google.com/privacy?hl=en
https://support.google.com/analytics/topic/2919631?hl=en&ref_topic=1008008
8.19 Information on how to block Google Analytics cookies using browser scripts can be found at this link: https://support.google.com/analytics/answer/181881?hl=en
Server logs
8.20 Using the Website involves sending requests to the server where the Website is hosted.
8.21 Every request sent to the server is recorded in the server logs. These logs include, among other things, your IP address, the date and time of the request, and information about your web browser and operating system.
8.22 Logs are recorded and stored on the server.
8.23 Data stored in server logs is not associated with you and is not used by us for identification purposes.
8.24 Server logs are used solely for the purpose of administering our website, and their content is not disclosed to anyone other than those authorized to manage the server.
7. RIGHT TO WITHDRAW CONSENT
7.1. If the processing of personal data is based on consent, you can withdraw it inat any time.7.2. In order to withdraw consent, you must:7.2.1. send an e-mail directly to the Administrator at rodo@holovectors.com or7.2.2. block the processing of cookies by clicking on the link located onWebsite or by changing the settings of your web browser.7.3. If the processing of personal data was carried out on the basis of consent, until its withdrawalwe have the right to process personal data. Revocation of consent does not affect lawfulnessprocessing to date.7.4. Withdrawal of consent will not entail any negative consequences —however, its withdrawal may entail the inability to use some of ourservices.
9.2 To withdraw your consent, you must (unless a specific section of this Policy provides otherwise):
9.2.1 send an email directly to the Controller at rodo@holovectors.com, or
9.2.2 block cookie processing by clicking the link provided on the Website or by changing your browser settings.
9.3 If the processing of your personal data was based on your consent, we have the right to process it until such consent is withdrawn. The withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.
9.4 Withdrawing your consent will not result in any negative consequences; however, it may mean that you will no longer be able to use certain services we provide.
9.5 If you withdraw your consent for the processing of your personal data for direct marketing purposes, your request is unconditional, and we will immediately stop processing your data for that purpose.
8. REQUIREMENT TO PROVIDE PERSONAL DATA
10.1 Providing any personal data is voluntary and entirely up to you. As mentioned earlier, until you take steps to disclose your identity (such as your name or email address), we will almost certainly be unable to identify you.
10.2 The processing of your personal data via strictly necessary cookies is mandatory if you visit the Website. Personal data collected through other types of cookies is processed only if you have given your consent.
10.3 We must process the personal data you provide when subscribing to our newsletter or filling out a contact form in order to fulfill your request. If you do not wish for us to have your personal data, please do not fill out the form or subscribe to the newsletter.
10.4 We will only process your personal data for direct marketing purposes if you have provided your consent, unless we have an ongoing business relationship where such contact would be reasonably expected. In such cases, we will process your data based on our legitimate interest until you object to receiving marketing communications from us.
9. RECIPIENTS OF PERSONAL DATA
11.1 Your personal data may be disclosed by us to various entities, depending on our relationship and the purposes for which we process your personal data. Our recipients include:
11.1.1 hosting service providers, including cloud services,
11.1.2 email service providers,
11.1.3 email marketing service providers,
11.1.4 social media administrators,
11.1.5 accounting or legal service providers.
11.2 Personal data will be transferred outside the European Economic Area only when necessary and only on a legal basis defined by GDPR regulations. Consequently, your personal data may be transferred to third countries (e.g., the USA) due to:
11.2.1 CookieYes – a cookie analytics tool based in the United Kingdom (an adequacy decision applies to transfers to the UK, which means that no additional security measures are required);
11.2.2 LinkedIn, Instagram, YouTube. The controllers of these portals are the European subsidiaries of American parent companies. In principle, therefore, personal data processed on these portals is located within the EEA. However, under certain conditions, including in connection with executive orders of the US federal government, these controllers may be required to transfer this data to the USA at any time. Similarly, in the event of system failures, technical support may be provided to subsidiaries by parent companies. Nevertheless, the fact that these entities transfer such data is their responsibility as the controllers of your personal data processed on these social media portals.
11.3 The legal basis for the transfer of personal data outside the European Economic Area, including to the recipients mentioned above, and the legal mechanism securing this transfer are the Standard Contractual Clauses adopted by the European Commission, and in the case of transfers to the United Kingdom, an adequacy decision. Furthermore, companies receiving data that are based in the USA may be parties to the Data Privacy Framework. A list of entities included on this list can be viewed on this website: https://www.dataprivacyframework.gov/list.
11.4 We will provide you with additional explanations regarding the transfer of personal data at any time, especially if this issue causes you concern.
11.5 You have the right to obtain a copy of the personal data transferred to a third country at any time, to the extent that we are the controller of such data.
10. PERIOD OF PROCESSING OF PERSONAL DATA
12.1 In accordance with applicable law, we process personal data only for as long as is necessary to achieve the specified purpose. After this period, your personal data will be irreversibly deleted or destroyed.
12.2 We process personal data for the period indicated in point 5.
12.3 Please note that if the processing of personal data for one purpose is no longer current, we may continue to process your data if we have another legal basis and a different purpose for doing so.
11. RIGHTS OF THE DATA SUBJECT
13.1 In connection with the processing of data by the Controller, you have the right to:
13.1.1 requesting that the Controller provide access to your personal data;
13.1.2 requesting that the Controller rectify your personal data,
13.1.3 requesting that the Controller erase your personal data,
13.1.4 requesting that the Controller restrict the processing of personal data in the situations and under the terms specified in Article 18 of the GDPR, or to have them erased in accordance with Article 17 of the GDPR,
13.1.5 objecting to the processing of your personal data in accordance with Article 21(1) of the GDPR,
13.1.6 the portability of your personal data in accordance with Article 20 of the GDPR,
13.1.7 lodging a complaint with a supervisory authority (the President of the Personal Data Protection Office).
13.2 The rights listed in section 13.1 are not absolute; therefore, in certain situations, we may lawfully refuse to fulfill them. Any refusal to grant a request will be preceded by a thorough analysis and will only be issued when necessary.
13.3 You may exercise your rights by:
13.3.1 sending an email directly to the Controller at rodo@holovectors.com;
13.3.2 sending a request by traditional mail to the Controller's address.
13.4 Requests will be processed without undue delay, and in any event within one month of receipt. This period may be extended by a further two months due to the complexity of the request or the number of requests, in which case you will be notified by email.
12. FINAL PROVISIONS
14.1 The Privacy Policy may be updated at our discretion, so we encourage you to visit this page periodically.
14.2 This Privacy Policy is effective as of December 8, 2025.